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Below you will find all the information on abstract submissions and guidelines for presenters of accepted abstracts and templates for all EASL meetings.

Abstract submission rules for ILC 2022:

Abstracts that have been presented in previous EASL or non-EASL International Gastroenterology/Hepatology meetings are NOT accepted.

WARNING: Please ensure that your abstract has never been presented before. If this rule is not respected, the abstract will be rejected and will not be considered for ILC 2022.

“If my abstract is accepted for presentation (oral or poster) at ILC 2022, I agree to present my abstract at the congress. I declare that my abstract contains original data that has not been published or accepted for publication for another conference and/or in a print or online journal.”

Types of presentations

All accepted abstracts submitted in this format (abstract/late-breaker abstract) will be either presented as:

  1. An oral presentation or
  2. An ePoster presentation (which upon selection can also be included as an Oral ePoster session or a Poster tour)

Abstract submission fees

The abstract submission fee for ILC is:

  • EUR 50 for regular abstracts
  • EUR 100 for late breaker abstracts

Abstract submission template

Download the abstract submission template

Abstract changes

  • All changes can be made by the abstract submitter until the abstract submission deadline of the respective meeting.
  • After the abstract submission deadline only the presenting author can be changed until 3 weeks prior the event start date

Abstract withdrawals

  • After you submitted your abstract, requests for withdrawal of an abstract must be received in writing to ilc.abstracts@easloffice.eu latest until that abstract submission deadline of the given EASL meeting
  • No refund will be granted after the submission deadline of the given EASL meeting
  • Any withdrawal requested after the abstract submission deadline of the given EASL meeting will not be considered and the abstract will be published

Abstract disclosures (COI and off label products)

  • Conflict of interest: For each author, any relevant financial relationship with the provider of commercial products or services discussed in their educational presentation or that have directly supported the CME activity through an educational grant to the sponsoring organization(s).
  • Off label products: If the product, that is discussed in the abstract, is not labelled for the use under discussion or that the product is still investigational.

Note: The intent of disclosure is not to prevent a participant with financial or other relationships from making a presentation, but rather to provide participants with adequate information about the relationship(s).

ILC Embargo Policy

By submitting an abstract to the ILC, you agree to abide by this embargo policy. The policy states that authors, presenters and/or their sponsors may not share data or key results from the abstract in any form (print, broadcast or online publication, media release or conference presentation) until this embargo is lifted. Authors, presenters and/or their sponsors may, however, publicise the fact that their abstract has been selected for inclusion in the congress programme before the abstract is officially released. In this context, they may publish the title of their abstract together with the names of the authors and institutions.

Embargos according to the category of submission

A detailed breakdown of the embargo policies for different types of abstracts is available below. All conference delegates, presenters, industry employees, sponsors, and media agree to respect this policy when submitting their abstracts or registering for the event.

  1. Accepted abstracts selected for the following sessions should not be disclosed before the start time of the session in which the abstract is presented, or prior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been selected for one of these sessions.
    • General Session I
    • General Session II
    • Late-breaker Session
  2. Abstracts in an ILC press conference: data from a select number of abstracts, which are pre-selected for an official ILC press conference, may not be shared prior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been pre-selected for potential inclusion during an official ILC press conference. Press conferences are likely to take place over the first three to four days of the event. Pre-selection of an abstract does not, however, guarantee definite inclusion in an official ILC press conference.
  3. ILC Late-breaker abstracts (poster presentations only): Data from abstracts submitted during the late-breaker submission period and which have been selected for poster presentation may not be disclosed before the start of ILC 2022 at 08:00 CET on Wednesday, 6 April 2022 (the opening day of the congress).
  4. Accepted abstracts selected for the following sessions should not be disclosed before 08:00 CET on Wednesday, 23 March 2022 (i.e. two weeks before the start of the congress).
    • Oral sessions (excluding General Session I, General Session II, Late-breaker Session, or pre-selected abstracts for potential inclusion in an ILC press conference)
    • Poster sessions (excluding pre-selected abstracts for potential inclusion in an ILC press conference)

Note: All pre-recorded presentations may not be disclosed before the start time of their presentation in the official programme. ePosters and ePoster videos may not be disclosed before 8:00 CET on the first day of the event.

Embargo breaks

Examples of breaking the embargo include publishing data from the abstract in a journal or via a public outlet before the abstract is presented at the congress. Violation of the embargo policy, above, will be taken seriously. Individuals and/or sponsors who violate it may face sanctions relating to current and future abstract submissions, presentations, and visibility at EASL event. The EASL Governing Board is at liberty to ban attendance and/or retract data.

If you find out that data from an abstract you submitted to ILC 2022 is scheduled for publication prior to the lifting of the embargo, please inform the ILC 2022 team immediately at ILC.abstracts@easloffice.eu

Please direct any questions or concerns about the ILC embargo policy for authors and presenters to the ILC 2022 team at ILC.abstracts@easloffice.eu 

Copyrights

Commitment from submitter:

In submitting my abstract, I agree to abide by the conditions of EASL’s embargo policies. Should my abstract be accepted, I agree that I will refrain from sharing any of the findings or data of my abstract until such time as the embargo on my abstract lifts. If my abstract is selected for publication online or in print, before my embargo date, I commit to informing EASL immediately via email at ILC.abstracts@easloffice.eu.

Commitment from EASL:

In accepting your abstract submission, EASL commits to the following statement

The content belongs to the author(s). However, if the abstract is accepted the submitter agrees, on behalf of all co-authors, to transfer and assign to EASL free of charge, on a non-exclusive basis, for twenty years from the present submission the rights to edit, publish, reproduce, reformat, distribute in whole or in part the abstract and prepare all type of derivative works such as press releases and/or educational products, using all communication tools and means, now known or hereinafter developed, including any and all digital means and any and all supports or forms of media, now known or hereinafter developed, in particular all paper, analog, digital, numerical and electronic media, including Internet, Intranet and Extranet sites and social media. This includes use in indexes or search databases in print, electronic, or other media.

Author(s) retain the right, after presentation, to subsequently include the work in articles, books, or derivative works that he/she authors or edits, provided said use does not imply the endorsement of EASL

The submitter signs for all co-authors. He/she accepts responsibility for the present rules for submission and presentation on behalf of all co-authors.

Oral presentation templates

Once your abstract has been accepted as an oral presentation, you will receive an email with instructions to record your presentation.

Download the oral presentation templates

Using your own template is allowed as long as it follows the oral presentation format rules below.

Oral presentation format rules

  • MS-PowerPoint 2013 or earlier versions (*.ppt and *.pptx) is mandatory
  • Screen ration 16:9
  • Make sure your slides are in a single file only (no multiple PowerPoints files will be accepted).

Oral presentation conflict of interest disclosures

All presenters will have to display a conflict of interest slide as their second slide in the presentation which should be displayed for a minimum of 3 seconds.

Certificate of attendance

Once you have filled the post-events survey, you will be able to download your CME certificate. Please note that in order to get a CME certificate, you must have uploaded your presentation and logged in for the Q&A part of the session and to the platform for at least an hour during the event.

After acceptance of your abstract as a Poster presentation, our poster provider Poster session Online will contact you by email providing you with a unique code to upload your Poster in their system.

Download the ePoster templates

Using your own template is allowed as long as it follows the ePoster format rules below.

ePoster format rules

  • Microsoft Powerpoint (ppt) is the ideal format
  • The PDF format is also accepted
  • Landscape format is mandatory
  • Dimensions 140cm wide x 90cm
  • Font recommendations: Arial, Arial black, Calibri and regular text size no less than 28 for the body of the different sections
  • We do allow QR codes linking to educational material only. We do not allow any promotional material.

Tips:

  • To check that information displays correctly on the final version, zoom into 100% and check all images, pictures, and graphs. It is better to use high-quality images and graphs when creating your poster
  • Provide clear labels and headings for each section of your presentation to avoid confusion
  • Don’t stretch the images manually or quality will be lost once zoomed in

About the ePoster presentation session

All ePosters will be available on demand during the congress. Poster presenters will have the possibility to record a 5 min video explaining their poster. The video will be displayed along with the poster.

Certificate of attendance

Once you have filled the post-events survey, you will be able to download your CME certificate. Please note that in order to get a CME certificate, you must have uploaded your poster and logged in to the platform for at least an hour during the event.

In addition to the posters, the oral ePosters sessions and the poster tours, all posters will be available online on the ILC platform.

Types of presentations

All accepted abstracts submitted in this format (abstract/late-breaker abstract) will be either presented as:

  1. An oral presentation or
  2. An ePoster presentation (which upon selection can also be included as an oral ePoster session)

Abstract submission fees

The abstract submission is free.

Abstract submission template

Download the abstract submission template

Abstract submission guideline

Download the abstract submission guideline

Abstract changes

  • All changes can be made by the abstract submitter until the abstract submission deadline of the respective meeting.
  • After the abstract submission deadline only the presenting author can be changed until 3 weeks prior the event start date

Abstract withdrawals

  • After you submitted your abstract, requests for withdrawal of an abstract must be received in writing to abstracts@easloffice.eu latest until that abstract submission deadline of the given EASL meeting
  • No refund will be granted after the submission deadline of the given EASL meeting (ILC’s only)
  • Any withdrawal requested after the abstract submission deadline of the given EASL meeting will not be considered and the abstract will be published

Abstract disclosures (COI and off label products)

  • Conflict of interest: For each author, any relevant financial relationship with the provider of commercial products or services discussed in their educational presentation or that have directly supported the CME activity through an educational grant to the sponsoring organization(s).
  • Off label products: If the product, that is discussed in the abstract, is not labelled for the use under discussion or that the product is still investigational.

Note: The intent of disclosure is not to prevent a participant with financial or other relationships from making a presentation, but rather to provide participants with adequate information about the relationship(s).

Embargo policy

All abstracts will be available publicly on the corresponding meeting webpage, under the abstract section, 2 weeks prior to the event.

The information contained in the abstracts accepted for the given event will be under embargo until the release on the webpage two weeks prior to the event.

Please refer to the online scientific programme of the corresponding EASL meeting for exact details.

Note: Violation of this policy will be taken seriously. Individuals and/or sponsors who violate it may face sanctions relating to current and future abstract submissions, presentations and visibility at any EASL event. The EASL Governing Board is at liberty to ban attendance and/or retract data.

Copyrights

By submitting an abstract to an EASL event you agree with the following statement:

“I hereby assign all copyrights to the European Association for the Study of the Liver (EASL), for the abstract submitted to the EASL Summit conference on : “NAFLD” (government authors not electing to transfer, agree to assign an exclusive publishing and distribution license) and any supplemental tables, illustrations or other information submitted therewith that are intended for publication as part of the abstract in all forms and media (whether now known or hereafter developed), throughout the world, in all languages, for the full term of copyright, effective when, and if, the article is accepted for publication. This transfer includes the right to provide the abstract in electronic and online forms and systems.”

Copyrights related to abstract data made available on the website and in the printed material resides with the respective authors.

No reproduction, re-use or transcription for any commercial purpose or use of the content is permitted without the written permission of the authors. Permission for re-use must be obtained directly from the author.

 

Note: Violation of this policy will be taken seriously. Individuals and/or sponsors who violate it may face sanctions relating to current and future abstract submissions, presentations and visibility at any EASL event. The EASL Governing Board is at liberty to ban attendance and/or retract data.

You can also download the above information in PDF:

Download PDF

Oral presentation templates

Once your abstract has been accepted as an oral presentation, you will receive an email with instructions to upload your presentation.

Download the oral presentation templates

Using your own template is allowed as long as it follows the oral presentation format rules below.

Oral presentation format rules

  • MS-PowerPoint 2013 or earlier versions (*.ppt and *.pptx) is mandatory
  • Screen ration 16:9
  • Make sure your slides are in a single file only (no multiple PowerPoints files will be accepted).

Note: If you are using PowerPoint 2007 or older versions please do not forget to upload all your video files as well, as they cannot be embedded into the presentation.

Oral presentation conflict of interest disclosures

All presenters will have to complete a conflict of interest questionnaire at the time of the presentation upload which will be displayed as a mandatory slide at the beginning of the presentation.

About the oral presentation session

  • Personal laptops cannot be connected in the lecture hall.
  • You may send additional files at all times, make changes on files already sent, and download your files again from any computer you use.
  • Once onsite you may check, change or upload your presentation in the Speaker’s Ready Room at least 3 hours before the start of the session. Our staff, will take a final look at your material together with you and will help you to upload it.

Speakers’ Ready Room

The Speakers’ Ready Room will be available every day throughout the event days for invited speakers and oral presenters.

Oral presentation young investigator bursary

  • For oral presentation young investigator bursary awardees:  you do not need to check in as we keep note if you presented in your designated plenary.
  • If you do not present your research, the young investigator bursary will be withdrawn. After acceptance of your abstract as an ePoster presentation our poster provider Poster session Online will contact you by email providing you with a unique code to upload your ePoster in their system.

 

You can also download the above information in PDF:

Download PDF

After acceptance of your abstract as an ePoster presentation our poster provider Poster session Online will contact you by email providing you with a unique code to upload your ePoster in their system.

Download the ePoster templates

Using your own template is allowed as long as it follows the ePoster format rules below.

ePoster format rules

  • Microsoft Powerpoint (ppt) is the ideal format
  • The PDF format is also accepted
  • Landscape format is mandatory
  • Dimensions 140cm wide x 90cm
  • Font recommendations: Arial, Arial black, Calibri and regular text size no less than 28 for the body of the different sections
  • We do allow QR codes linking to educational material only. We do not allow any promotional material.

Tips:

  • To check that information displays correctly on the final version, zoom into 100% and check all images, pictures, and graphs. It is better to use high-quality images and graphs when creating your poster
  • Provide clear labels and headings for each section of your presentation to avoid confusion
  • Don’t stretch the images manually or quality will be lost once zoomed in

About the ePoster presentation session

  • All ePoster presenters will be attributed a specific timeslot for their Q&A presentation session.
  • ePoster presenters must attend their Q&A presentation session and standby their terminal to interact with delegates.
  • If you have been awarded a bursary, not standing by your poster will automatically decline you the bursary reception.
  • For online meetings: All ePosters will be available on demand during the congress. Poster presenters have the possibility to record a 5 min video explaining their poster. The video will be displayed along with the poster.

ePoster presentation young investigator bursary

If you have been awarded a young investigator bursary for your ePoster, it is mandatory to stand by your ePoster screen at your designated time of presentation so we can collect your signature to confirm and validate your bursary.

Certificate of attendance

Once you have filled the post-events survey, you will be able to download your CME certificate.

You can also download the above information in PDF:

Download the ePoster templates

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